PRIVACY POLICY
To ensure compliance with our privacy policy, Odagaki Co., Ltd. will adhere to the following principles and# procedures:
1.Definition of Personal Information
The term “personal information” refers to information about a living individual that can identify that specific individual through details such as their name, date of birth, or other descriptive elements. This also includes data that can be easily cross-referenced with other information to enable the identification of that individual. (From the Act on the Protection of Personal Information)
2. Compliance with Laws and# Regulations
When handling personal information, Odagaki Co., Ltd. shall comply with the Act on the Protection of Personal Information, as well as relevant laws and# regulations, the obligations set forth in guidelines issued by competent authorities, and# this policy.
3. Usage within the Scope of Intended Purpose
Odagaki Co., Ltd. shall specify the purpose of use as clearly as possible and handle personal information only within the scope of the stated or publicly disclosed intended purpose, except when prior consent has been obtained from the individual or when exceptions are permitted by law.
4. Purpose of Use
Odagaki Co., Ltd. shall use guests’ personal information (such as name, address, phone number, and email address) collected in relation to their stay, inquiries, or shipment requests at our facility solely for contacting the individual regarding their stay, sending direct mail, letters, or# postcards, or# reaching out when deemed necessary for any other reason.
Additionally, we may record the details of transactions and# inquiries. This information shall only be used to respond to the individual’s request promptly and# appropriately.
5. Implementation of Safety Control Measures
Odagaki Co., Ltd. shall implement necessary and appropriate security control measures in accordance with current technical standards to protect against unauthorized access, alteration, and# leakage.
6. Supervision of Contractors
Odagaki Co., Ltd. may outsource the processing of personal information to third parties, within the scope of the stated purpose of use. We shall ensure that these third parties are selected based on their ability to maintain an adequate level of security for personal information. All necessary and# proper supervision for this shall be provided through appropriate contracts and# other measures.
7. Provision to Third Parties
Odagaki Co., Ltd. may provide guests’ personal information to third parties in cases that fall under the items in Paragraph 1 of Article 27 of the Act on the Protection of Personal Information (Act No. 57 of 2003) and only to the extent necessary as specified in Paragraph 2 of the same Article. This may include the sale and provision of Odagaki Co., Ltd.’s products and services, as well as after-sales services. However, we shall not disclose personal information to third parties without the individual’s prior consent, except in cases where disclosure is permitted by law.
8. Request for Disclosure of Personal Information
Odagaki Co., Ltd. shall promptly handle requests for the disclosure, correction, or deletion of personal information, or the cessation of transmitted announcements regarding products or services, in accordance with legal provisions, after confirming that the request was made by the individual. Please submit your request to the relevant contact to whom you provided your personal information.
9. Handling of Complaints
Odagaki Co., Ltd. shall respond promptly and# appropriately to any complaints regarding the handling of personal information and# shall establish an internal system to address such concerns.
CONTACT FORM
10. Continuous Improvement of Internal Systems
To handle personal information appropriately, Odagaki Co., Ltd. shall continuously strengthen and# improve our internal system, including updating this policy through the establishment of internal regulations, employee education, and# appropriate internal audits.
Through these efforts, we aim to contribute to the development of a secure and# advanced information society.
11. Revisions to This Privacy Policy
This Privacy Policy may be revised as necessary. In such cases, Odagaki Co., Ltd. will post a notice of the revision on this website. The revised policy will take effect from the time it is posted.
Odagaki Co., Ltd.
9 Tatsumachi, Tamba-Sasayama City, Hyogo Prefecture
Noboru Odagaki, President